MS Outlook

How to Add or Change Signature In Outlook 2010?

add signature in outlook 2010

To leverage the advantage of technology and provide more convenience to the end-users, Programs and Software are kept on getting updated from time to time by the developers. Well undoubtedly, such updates are useful and necessary to survive the competition, users take time to learn and get used to the latest features. Similar is the case with Outlook 2010.

Many Outlook users who upgraded from the earlier version of Outlook to Outlook 2010, they find a couple of features difficult to use or make changes to. One such difficulties are changing the Signature in Outlook 2010. To helps such users, below, we have provided a simple guide to easily add Signature in Outlook 2010.

Steps to Add Signature in Outlook 2010

1.) Open Outlook 2010 on your desktop and click File. A drop-down will appear.

2.) Under File, click Options located on the left-side menu. A list of options will appear.

3.) Click on Mail option from the list and then click on the Signatures button. A new window will appear.

4.) On the Signatures window, simply replace your current signature with the new one. However, if there isn’t any existing signature, click on the New button to create one.

5.) In the upper-right corner of the Signatures window, you will find the options to select your default signature and whether to add a signature on the replies automatically. Once you are done making the desired changes, click OK to save the changes.

6.) Try testing the changes done by sending a test email. Check if the new signature that you have assigned is appearing in the reply as per your requirement or not. If not, go back to the Signatures window and make changes accordingly.

How to Backup and Import Outlook Email Signature?

Outlook allows you to create a customized signature and use them for your personal, professional, and other purposes. While creating a signature is an easy process, backing it up and importing requires a little bit of extra effort. If you have also created a customized signature in your Outlook email program and wish to import it, you will need to take a backup of it. However, before that, you will first need to find your Outlook email signature location. To know where to find your Outlook email signature location and how to backup and import it, go through the information provided below.

To Find Outlook Email Signature Location

If you have already created and backed up a customized signature that you wish to use on another Outlook email program on a separate computer, you will need to import all your desired custom signature files to the default Outlook directory location. Once you have imported all these signature files to the said location, you can import them by navigating to the following location:


Once you go to this location, all you need to do is paste the signatures that you exported before. Also, if you wish to use exported signatures, you will need to navigate to Insert > Signature when composing new emails in your Outlook email program.

To Back Up Outlook Signatures

In case you wish to use your customized signature on another computer Outlook email program but you have not backed up your Signature, you can follow the instructions provided below:

  1. In order to open the default folder for Outlook files, you will first need to go to Start > Run section.
  2. In the Run section, you will need to insert the following path that corresponds to your operating system. After that, press Enter key on your keyboard to open the folder.


NOTE: The above-mentioned path is for Windows 7, Windows 8, and Windows 10 operating systems.

  1. Each signature is known for having its file and for using the name you give it at the time of creating it. For example, if you created a signature titled OutlookSignatureExample, you will see the following files displaying in the Signatures folder:
  • htm – Hypertext Markup Language (HTML)auto signature.
  • rtf – Microsoft Outlook Rich Text Format (RTF) auto signature.
  • txt – Plain text format auto signature.

In order to back up the signatures, you can copy the above-mention three files and paste them to desired locations.

So, now as you know how you can find your Outlook Email Signature location and how you can backup and import, you can easily use and manage your signature on multiple Outlook email programs. However, if you also wish to know how to create a signature in Outlook, go through the information provided below.

Guide to Create Outlook Email Signature

  1. Open a new email message in your Outlook email program and go to Signature > Signatures section on the Message

NOTE: Considering the size of your Outlook window and whether or not you are composing a new email or replying/forwarding, the Message menu and the Signature button might be in two different locations.

  1. Next, under Select signature to edit option, you will need to select New option, and in the New Signature dialog box, you will need to type a name for the signature.
  2. Then, under the Edit signature section, you will need to compose your signature. You can customize the fonts, font colors, sizes, and text alignment the way you wish to have. You can make use of Word to format your text if you wish to make a more robust signature with borders, bullets, and tables. Once you create the desired signature using the word, simply copy and paste it to the Edit signature Moreover, you can also use the pre-designed templates for your signature. Just download the desire templates in the word, customize them with your personalized information, and then simply copy and paste them into Edit Signature box.
  3. Now, under Choose default signature, you can set the following options for your signature:
  • From the E-mail account drop-down box, you will need to select an email account to associate with the signature. If you want you can even have different signatures for each email account.
  • To add your signature to all your new emails by default, you will need to follow select one of your signatures from the New messages drop-down box.
  • If you do not want Outlook to automatically add a signature to new emails, select (none) from the New messages drop-down box.
  • If you want to make your signature appear in the emails you reply to or forward, you will need to select one of your signatures in the Replies/forwards drop-down. Otherwise, you can accept the default option i.e. (none).
  1. Once you are done making the desired changes and configuration, you will need to select the OK button to save your new signature and get back to your email.

So, these are the steps that you will need to follow to create your Outlook email signature. Once you create the signature, you can easily backup and use it for your other outlook email programs using the previously-mentioned steps.

So, this is how you can easily add or change Signature in Outlook 2010. In case you are unable to follow the above-given steps or if you are facing any other sort of issue in your Outlook 2010, you can ask for assistance from our Outlook customer support team.

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